How To Cut Down On Disruption When Moving Into A New Office

• Clean and de-clutter the current office. Moving anywhere has the potential for things to be lost, things that we need to be thrown away and things that we don’t need, to be brought with us. So, when relocating to your new office fit out in Reading, make a list of any items that you’re throwing away, as well as one for those items you’re taking with you. Also, make sure that your staff have plenty of time to come in and pack up their desks and any personal belongings.

• Ensure staff are updated and engaged with the move. As the very people who make your business tick, your employees are very important; be sure to communicate with them on a regular basis about the workplace relocation. Ask their opinion on the different aspects of it and make sure they’re happy at each stage of the process. Once you’ve moved, it may also be a good idea to perform a survey to make sure that everyone is happy and content with the move, and make any changes if necessary.

• Assess your furniture and storage needs. Does the furniture and equipment that you have fit in with the look and feel you want to portray in the new office? Is it fit for purpose? Do you need to purchase more furniture and equipment for future growth? Be sure to accurately measure the space available in the new office also!

• IT, connectivity and record management. Be sure that all of your data is backed up and protected before your move. Also, ensure that any physical records are securely transported and accounted for during the move. In terms of connectivity, contact your phone/internet provider to give them a moving date and your new address. Phone and internet providers are constantly busy, so it’s always worth planning for the move well in advance; you’ll hit the ground running once you’re in the new place.

• Costs. For a myriad of reasons, costs can soar on any project that hasn’t been organised to the hilt, so be sure to take the time to review your moving plan, its costs and the budget you have available. Always check that everything is on track and budgeted for.

• Tell clients that you’re moving. Advise your clients that you will be moving office and will be closed over a certain period of time. In lieu of an office to visit, it’s always worth opening an emergency contact number or provide them with an e-mail address to send any correspondences to.

• Tell the key organisations you deal with that you’re moving. It could also be worth setting up a postal redirection service for your clients AND any key organisations you may deal with, just in case you miss out on anything. These key organisations include any service providers, council or governmental agencies, banks, insurance companies or subscription services, etc.

• Update any marketing materials. These include any public-advertising methods you use for your business; such as a website, leaflets, posters, business cards, brochures, letterheads, e-mail signatures and voicemails.

Those are just a few things to think about and to plan for as you relocate your office fit out in Reading. If you need some help to ensure the project goes smoothly, why not get in touch with the expert team here at Oaktree Interiors?